Six steps to organising a fun, safe and successful fundraising event or download your own fundraising information pack.
Take a look at our Fundraising A-Z to help inspire your fundraising. Once you have decided what your event is, spreading the word is key to its success. It is a good idea to come up with a timeline for organising and promoting your event. Some of the basics could include:
Posters We can provide you with the CLAN logo and standard text for you to use when creating your event posters.
Logo Guidelines The CLAN logo is important to us. If you would like to use it please contact us and we will provide you with an official version of our logo along with our branding guidelines.
Press and Local Media Asking a local radio station or newspaper to cover your event is a great way to let others know what you are doing and why.
Online Promoting your event online is free and can be very effective
It is always a good idea to consider the health, safety and legal side of any event. Here are some guidelines to follow when planning your event:
Events Carry out a full risk assessment of your event. You can find out more and download a template from the Health and Safety Executive website.
If your event involves the public you will need to have public liability insurance. Check with the venue first as they may already have insurance that covers your event.
For information on food hygiene regulations please check the Food Standards Agency website.
Ensure that your event is properly and adequately supervised.
General Data Protection Regulation If you are holding an event which involves processing personal data (I.e. names, addresses, contact details, etc.) you are responsible for holding this data securely and managing it correctly. For information on data protection please check the Information Commissioners Website.
Public Collections We do not encourage public collections, however if you are considering carrying out any public collection you must obtain a licence from your local authority in adavance.
Lotteries and Raffles Regulations regarding lotteries can be complicated so if you plan to hold a lottery of any kind please contact your local authority for guidance.
Here are some general rules to follow for small raffles (for example if held as part of an event or party):
Counting Money Protect yourself, always have two people present to count any money raised.
Please note the above is guidance only CLAN Cancer Support cannot accept any responsibility for your event, nor for anyone who participates in it.
Once you have decided what event or challenge you are going to do, the next step is encouraging people to donate and it is now easier than ever.
Approach your family, friends and colleagues and you will be surprised how quickly the donations start coming in.
Sponsor Forms We can provide a personalised sponsor form for your event or challenge. Simply contact us and we will send one to you.
Online Giving Online giving is now more popular than ever. It is quick and easy to set up, simply go to the website and follow the step by step guide. You can then send your link to family, friends and colleagues through social media and email. We recommend using either JustGiving or Virgin Money Giving.
Gift Aid Gift Aid is a government scheme which enables charities to reclaim the tax on their donations. By asking people to gift aid their donations we can claim an extra 25p for every pound from HM Revenue & Customs, at no extra cost to you or your supporters (please note you must be a UK tax payer to claim Gift Aid). Simply follow the instructions on your sponsor form or if using online giving, the website will sort this for you. If making a personal donation you can also claim Gift Aid, simply complete the form which can be downloaded from this page.
Match Giving Some companies will pledge to match whatever monies you raise and donate it to the cause. We are happy to help fill in any forms that are required.
Regular Giving You can pledge to make a regular donation (weekly, monthly, quarterly or yearly) to CLAN by completing a regular giving form, you can download one from this page.
Tools to help There are a number of items we can provide to help raise awareness and funds for CLAN at your event.
Simply contact us to arrange these, though we do ask that you return items to us as soon as possible after your event.
We love to hear about our supporters' fundraising plans.
Please let us know the details of your event so we can provide you with any items or advice you may require. We may also help to promote your event on our Fundraising Events Calendar and in our Fundraising What’s On guide.
CLAN Cancer Support will process your information lawfully and in accordance with the principles of the General Data Protection Regulation (2018). It will be kept securely and will not be disclosed to any third party.
The hard work has been done, you should be feeling proud. Take a moment to reflect on your achievement and the support you have enabled.
The money you have raised can be donated to us in a few different ways, but please always include a note with your contact details and an outline of what your event was.
Gift Aid If your donation is a personal gift to CLAN please consider making a gift aid declaration to boost your donation by an extra 25%. You can download our gift aid form or contact us directly.
Acknowledgement We send a letter, certificate or card of acknowledgement for every donation we receive. We have a two week policy for this, if you have not received yours by then please do not hesitate to contact us.
Visit CLAN You are always welcome to visit any of our CLAN support and well-being centres to have a look around and see what your support has enabled us to provide.
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